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AI-driven Project Management

Automate Project Planning & Control

  • Reduce admin workload on engineering projects.
  • Dynamically updated specifications, budgets and time plans.
  • AI agents that apply to company governance & security.
Proy.AI Project Plans in Minutes

See these results in your company:

30%+
faster project plans (minimum guarantee)
4wks
expected time saved to start project
1.5x-3x
ROI in the first 12m of implementation

Cut the admin work by up to 80%

Automate every step of the project management process. From project briefs to stakeholder reports. With world-class AI agents.

The Future of AI Automation in Project Management

80% of admin work automatable

Gartner expects that 80% of admin work of a project manager is automated by 2030.

Agentic workflows everywhere

Implementations of agentic workflows on enterprise level on the rise.

Operations under pressure

Most employees use AI, but chatbots are no fit for high-quality planning processes.

We do not think project managers will become obsolete anytime soon. PMs will be better off, in general, with less admin work and more focus on strategic tasks.

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AI that facilitates fast agreement

By simulating scenarios between project stakeholders, elicitation meetings can be greatly reduced. Co-working with AI minimizes ambiguity around customer expectations and provides development teams clearly specified visual prototypes. 

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AI that keeps thousands of details in sync

It not only creates time plans, budgets and all other documents, but dynamically updates them on the constant changes a human can barely track. While staying in company guidelines.

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AI that prevents failure by revealing real progress

A first-of-its-kind AI requirements-tracing technique cuts through status reports and makes outcomes more predictable. No manual updates needed, for maximum clarity across levels. With actionable insights.

AI that can Manage Projects

Gain back Control

Insights no project management tool can deliver, thanks to a unique technological approach.

Orchestrated Agents

Your process will get automated and improved step-by-step, moving forward with your teams. Or all at once.

Value Focused

Stakeholders don't care about tickets closed. They want to be sure your project managers are aligned with their value creation.

Integrates fully

An AI that works between and above all existing operational tools. Aggregating clarity while keeping all else intact.

--> PROY reduces the variance between planned and actual project results with a high-quality, fast-to-implement solution.

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Your companys unique approach

Automate your process with best-practice blueprints, insert AI-coworkers into the process and get your PMO governance enforced with AI. Proy.AI is built on PMI™ project management principles and aligned with PMBOK® concepts.

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Built by project professionals

We collaborate with three leading Swiss institutions to apply cutting-edge science. Proy.AI is shaped by decades of experience in requirements engineering, AI, and management. By people who have dealt with useless administrative work and unclear reporting.

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Fast return on investment

RoI shows from 10+ projects/year, depending on size and success rates. Standard failure rates of projects are estimated around 20%, plus 40% overrun timelines and/or cost. A few mistakes prevented by AI pay the entire system. Multiple times. 

How is this different from an AI chatbot?

Proy.AI dynamically updates project plans by constantly checking scope - budget - time plan based on changes. This allows it to detect conflicting assumptions, missing elements, and inconsistencies to suggest concrete improvements. 

Our AI estimates early in the project and refines time plans when real datapoints become available. It recommends what similar projects have added as specs, what a stakeholder has mentioned that could add value and industries best-practice advice.

Proy.AI reasons over structure by evaluating scope, goals, and constraints, dependencies and sequencing, risks, assumptions, and gaps.

This is what AI-driven project management looks like. Not static text writing.

What are the key features?

Project agreement, clarity and control over progress are at our core. We enable projects to be planned much faster and with great confidence. AI asks the difficult questions to clarify requirements, suggests best practices, and automatically runs thousands of processes to produce a high-quality draft for your review.

Proy.AI is fully customizable, from structures, fields, workflows, and reports to your specific needs. Export to Excel for its versatility, or sync with budgeting and other operational tools. Project data can be exported and synchronized with the systems you already use.

Any methodology is supported: Agile, Waterfall, or hybrid approaches common in your industry. These can be enforced through company governance or offered as recommended, flexible standards for individual teams.

Should we keep our existing project management tools?

Yes. Proy.AI does not change the established workflows of development/operational teams in your company. Your teams keep using their project tools with their known views to execute the work. 

Proy.AI automates the projects management: Planning and controlling of the results. It creates and syncs structured project data like

  • scope and deliverables (incl. estimates)
  • risks, assumptions, decisions
  • status and progress on time line and more

With AI-agents taking over the admin work, project owners can focus on team leadership and good customer relations. 

Its architecture is built to satisfy existing regulatory and governance rules.

So you can keep using the pre-AI tools, but plan everything with advanced AI agents.

Which tools can be integrated?

Proy.AI integrates with any common project and collaboration setup, including:

  • Jira, Asana, Linear, ClickUp, MS Project,
  • Confluence, Notion, Custom Intranet APIs,
  • Slack, Microsoft Teams and many more (talk to us).

We make sure to connect your existing tools seamlessly. 

What are your security and privacy standards?

We treat project data as strategic and therefore a companies secret. Proy.AI is designed to be deployed on-premise or self-hosted within your existing infrastructure. This allows you to inherit the security and privacy of your IT. 

We provide a Docker setup for fast, controlled installation. You keep full control over networking, storage, and access as well as the AI model provider. We integrate with Anthropic, OpenAI, Google and other models on request.

For teams that prefer managed infrastructure, Proy.AI also offers a cloud version.

When is it ready?

We are currently working on and improving AI workflows for best results. By testing with project management professionals we sharpen the value we provide in real-world projects. 

A working demo is available to explore the core planning workflow and understand how AI agents will operate together with PMs in the future. If you want to evaluate and discuss potential options, fill in the form below.